DEERING HIGH
SCHOOL
PROJECT
GRADUATION
Class of 2009
Meeting Minutes
October 20, 2008
Attending: Veronica Dudar, Bridget Everest, Kathy
Farrell, Nancy Hart, Michelle Hedrich, Penny & Dave Howard, Elizabeth
McBride-Beaulieu, Gloria Miller, Julie Ruhlin, Susan Sampson, and Aileen
Tabachnick
Next meetings: At Deering High School 6:30-8:30PM
o
Tuesday, November 18
o
Thursday, December 11
Committee Purpose and Goals:
All senior parents are welcomed
and encouraged to participate in planning and fundraising for Project
Graduation an all-night chemical-free party on graduation night—June 3rd,
2009. For the past two years this event
was held at the Bath YMCA which offers two swimming pools, a 20-person hot tub,
a rock-climbing wall, a gymnasium, racquetball courts, a game room and a
kitchen. The students are transported
by bus to and from the event and must stay for the entire night—8pm to 5am. Project Graduation is open to all seniors at
no charge. The night is filled with fun
activities such as DJ provided music, a hypnotist, a magician, Bingo, and lots
of food.
We need senior parents to be on
the Committee and to work at events to make this a success. Our goal is to raise $8,000 - $10,000. We want our graduates to enjoy a safe,
memorable and very fun night!
Project Graduation Staff Advisors: Both are at the event in June. Contact at 874-8260.
Contacting Senior Parents:
· Mailings – bulk mailings to all senior parents
· Conferences – handouts with information about Project Graduation
· Website – front page announcements or Daily Bulletin
· Clocktower – Articles in Clocktower online
· Email – to senior parents that have submitted addresses to the school
· Automated Phone calls – can be used sparingly for important information
ENTERTAINMENT:
FUNDRAISER IDEAS:
|
PERSON(S) RESPONSIBLE |
FUNDRAISER |
|
Liana/Gloria |
Parent donation letter
– senior parents requested to make a donation of at least $25. Michelle updated the letter. Letters will be mailed in October. |
|
Committee/ Gloria |
Business donations –
We have a list of businesses to solicit both cash and in-kind donations. The list will be sent to committee members
for review and input with feedback sent to Gloria. Add business names/addresses.
Mailing to be completed at November committee meeting. |
|
Gloria/Booster contacts |
Booster Club donations
– Booster Clubs give donations ranging from $25 to $300 in honor of their
seniors |
|
Sue/Gloria |
Raffle at October Parent
Conferences. Sue obtained four
donations of heating oil or gas.
Raffle tickets will be sold during conferences. |
|
Gloria |
Shaws receipts – the
Key Club was collecting these to benefit STRIVE. Now that they are done with their drive we can sign up with
Shaws to collect the receipts for Project Graduation. Gloria
will research signing up and then make an announcement to let students
know they can deposit receipts in boxes in the athletic office and in the
attendance office. |
|
Penny/Dave |
Appleby’s Pancake Breakfast – Penny/Dave will
contact Appleby’s to see about setting up a pancake breakfast for February 1st. We could have a drawing for attendees to
win prom tickets, a manicure, corsage, etc. |
|
Gloria/Sue/Julie |
Dessert Night –
Donations of food and then charge for admission. Discussed the night of March
12th. Gloria will get Sue information about our
business partner, Hilton Hotel. Gloria will look into “Simply
Divine”, Elizabeth will
check with “Good Eats”; Julie
will look into having it at Woodfords Church. We could do a Silent Auction at this event. |
|
Elizabeth/Gloria |
Silent Auction – Elizabeth presented a draft
list of potential themed baskets.
(see attached) Please send
feedback/ideas to Elizabeth. The idea
is that each Deering Coaching (DC) group of seniors could collect items for a
themed basket of goods i.e. gardener’s basket, movie night basket, school
supply basket. There are 18 DC
Group. Teachers could sign up for
specific baskets based on the interests of their group of students. The auction would be held conjunction with
the dessert night fundraiser. Elizabeth is willing to work on
the collection of items from DC groups.
Sue suggested that Gloria consult with Joyce about creating a
solicitation letter that has a receipt on it for donations with tax ID number
on it, a place to write the donation, dollar amount, expiration date, etc. |
|
Gloria set date with PHS |
Faculty Basketball game – For the past two years we have had Deering High School
staff play against Portland High School staff. We have done this in conjunction with the PHS Project
Graduation Committee and split the proceeds (gate, concessions/bake sale,
50/50 raffle). The game has been in
April in the past. Gloria will review the school
and athletic calendars to book a good date. |
|
Elizabeth |
Plant Sale – This
event has been very successful over the past two years. Perennial plants donated by parents and
staff. Annual plants donated by local
nurseries. Held the Saturday of
Mother’s Day weekend on the front lawn of the school. Wooden signs were placed in front of the
school during the week before the sale.
Elizabeth volunteered
to work on this fundraiser. Michelle will get Elizabeth
notes from last year. It was
suggested that someone could contact professional landscape companies to
request that when they are dividing plants in the spring that rather than
discarding them they could give us to plants. |
|
Gloria |
Wreath Sale Gloria
consulted with the Cheering Coach and it was decided that Project Graduation
would not work with them on a wreath sale. |
SILENT AUCTION BASKETS
1. Garden
§ Gardening Book
§ Gloves
§ Kneeling pad
§ Shovel
§ Spade
§ Bulbs
§ Seed packets
§ Tulip planter
2. Winter
3. Baking
4. Home Movie
§ Video store gift certificate
§ Pizza coupon
§ 6 boxes candy
§ Popcorn
§ Soda
§ Blanket/throw
5. Kitchen
6. Dinner & Movie
7. Baseball (Gloria)
8. Hockey (Gloria)
9. Maine Mall
10. Pets
11. Golf
12. Borders & Coffee
13. Baby
14. Arts & Crafts
15. Kitting/Crocheting/Embroidery
16. Wine
17. Holiday
18. Portland trash bags